Your Renewal Application Form Guide

Your Renewal Application Form Guide

How do I complete a Renewal Application Form?

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As a renewal applicant, you will have previously created an account. You can log into your account directly on by clicking the “Login/Apply” button on www.susi.ie. You can also login using your “MyGovID” credentials.

Imate of Reassessment (Start Application)

On login the above page will appear. You must click on the “StartApplication” button to begin your grant renewal application.

If you received funding from SUSI for the 2022/23 academic year and are progressing onto the next year of the same course for the 2023/24 academic year, you are a renewal applicant.

What information is being requested?

The information requested relates to any changes in your

  • course of study
  • address details
  • Studying Abroad
  • Off campus placement
  • Study on campus other than main campus
  • Other student financial assistance.

image of Reassessment Course details Applicant

If you are continuing on the same course in the same college (that is, the course for which you were awarded a student grant during the 2022/23 academic year), you should answer ‘No’ to these questions.

If you are changing course/college in the 2023/24 academic year you should answer “Yes” to these questions and you will then be directed to making a new application (Add Link)

If you realise you have answered ‘Yes’ in error to these questions, click the ‘Home’ icon, and log out of your account. Then re-log into your account and hit the reset application button as below and begin again.

 

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A change of address may affect the rate of maintenance grant you receive. 

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If you select “No” for this question you may hit “Next” and proceed to the next page.

If you select “Yes” you should enter the amended address details and then hit “Next”

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Will you be required to study outside the State for a period in 2023/24 as a part of your course?

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Will you be required to participate in an off-campus placement in 2023/24 as a compulsory part of your course?

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Is this course (or this year of the course) provided at a place that is not at the main campus address of the institution you will attend?

 

If you answer “no” to the above questions, you may proceed to the next page.

If you enter “Yes to these questions you will need to provide the requested details for your Study Abroad, Work-Placement, Off campus Placement.

image of Reassessment Study Abroad Changed location details

image of Reassessment Study Abroad Work Placement location

image of Reassessment Course details campus other than main detils

 

Have you applied for, or will you receive funding for your studies from any other source for the 2023/24 academic year?

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If you answer “No” to this question you should hit “Next” to proceed.

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If you answer “Yes” to this question you will need to provide details of the other financial assistance.

 

You will then be presented with a confirmation page.

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Here you should review the information you have provided and if,

  • you are happy with the information entered please check the confirmation box and click ok to proceed.
  • you are unhappy with the information entered please check the “Amend” button, make any required changes, and then check the confirmation box and click ok to proceed.

 

 

 

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Dependent children

Who should complete this section?

You, the applicant, should fill in all questions in this section.

What information is being requested?

The information requested in this section relates to children and relevant persons. A relevant person is another person (dependent child, applicant’s parent(s)/legal guardian(s), independent applicant’s spouse, civil partner or cohabitant) within the household who is attending a full-time course of study in further or higher education. Each such person will be taken into account by way of an additional increment to income limits when calculating ‘Reckonable Income’.

You can also click the ? symbol to further clarify a particular question.

Section E1. Dependent Children

In assessing your application, the number of dependent children in your household may affect the reckonable income

limits calculated for your household.

A dependent child means a child, including a foster child, who on 1st October 2022 was one of the following:

  • Aged under 16 years of age
  • Aged 16 years or more and pursuing a full-time course of education
  • Aged 16 years or more and is certified as being permanently unfit to work by reason of a medical condition.

You should select the amount of dependent children as above and click the ‘Next’ button. If you have selected more than ‘3’ for this amount, you will see a menu where you can enter the relevant details by selecting the ‘Action’ option as shown above.

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Section E2. Relevant Persons

In assessing your application, the number of “relevant persons” (other than the applicant) in your household who are attending full-time further or higher education may increase the reckonable income limits calculated for your household and therefore increase the amount of any grant awarded.

"Relevant Persons" include;

  • Dependent Children;
  • A dependent student's parent(s);
  • An independent student's spouse, civil partner or cohabitant;

who are attending:

  • an approved course for the purposes of the Student Grant Scheme 2023;
  • A full-time course of at least one year's duration in further or higher education and training in the State, the UK, or any other Member State leading to a major award at levels 5 to 10 on the framework of qualifications or to an equivalent made by a recognised body in the State, the UK or another Member

Please advise details of all such persons so that your reckonable income can be calculated accurately. By selecting the box of a relevant person, you have agreed to share your data for the purpose of cross-referencing and processing the application for that relevant person should they apply to SUSI for a student grant.

The application data of relevant persons will not be used for the processing of your application, unless they also select you in Section E2 of their application form.

"Relevant Persons" as detailed above, can be added to your application by selecting the action option and the above screen will appear. You should enter the "relevant person(s)" details (if applicable) and click "OK"

Who should complete this section?

Section F collects information on the total reckonable income relevant to the application.

If you described yourself as an “Independent Mature Student” in question A14 (Class of Applicant) and you are not married, in a civil partnership or cohabiting, you, the applicant, should complete this section where applicable.

If you described yourself as an “Independent Mature Student” in question A14 (Class of Applicant) and you are married, in a civil partnership or cohabiting, you, the applicant, and your spouse, civil partner or cohabitant should complete the relevant sections.

If you described yourself as a “Student dependent on parent(s)/legal guardian(s)” or a “Mature student dependent on parent(s)/legal guardian(s),” you, the applicant, and your parent(s)/legal guardian(s) as applicable, should complete the relevant sections.

Please note: You, the applicant, will share your income details in the first part of section F. Once completed, relevant other parties to the application will be prompted to complete their personal and income details.

The questions for the applicant and the other parties to the application are the same so the following notes are relevant for all.

Image of Your income details important information

 You must read the above checklist and indicate that you have done so before proceeding with this section

Section F collects information on the total reckonable income relevant to the application.

If you described yourself as an “Independent Student” in question A14 (Class of Applicant) and you are not married, in a civil partnership or cohabiting, you, the applicant, should complete this section where applicable.

If you described yourself as an “Independent Student” in question A14 (Class of Applicant) and you are married, in a civil partnership or cohabiting, you, the applicant, and your spouse, civil partner or cohabitant should complete the relevant sections.

If you described yourself as a “Student dependent on parent(s)/legal guardian(s)” or a “Mature student dependent on parent(s)/legal guardian(s),” you, the applicant, and your parent(s)/legal guardian(s) as applicable, should complete the relevant sections.

Please note:

You, the applicant, will share your income details in the first part of section F. Once completed, relevant other parties to the application will be prompted to complete their personal and income details.

The questions for the applicant and the other parties to the application are the same so the following notes are relevant for all.

Image of Your income details important information

 

You must read this checklist and indicate that you have done so before proceeding with this section.

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F1. Were you employed in 2022 on a full-time, part-time or temporary basis?

If you, your parent(s)/legal guardian(s), spouse, civil partner or cohabitant, as applicable, were employed at any time in 2022, whether on a full-time, part-time or temporary basis, you must give us the total gross income earned in 2022, including any benefits-in-kind, from all Irish and foreign employments. If you had foreign income, you must enter the Euro equivalent.

Do not enter income earned from self-employment here. Question F4 is dedicated to self-employment.

Income earned while participating on a Community Employment (CE) Scheme is one of the designated programmes for eligibility for the Special Rate of student grant. We include benefits-in-kind at their figure for income tax purposes.

We allow the same deduction from income for expenses directly related to employment ( flat rate expenses) as set out in your Statement of Liability (formerly P21) for 2022.

Applicant’s earnings from holiday employment:

The applicant must include any income for 2022 in this section. A deduction will be allowed for reasonable holiday earnings (up to a maximum on €6,552) which is income earned by the applicant  from employment outside of term time.

F2. Did you receive any social welfare payments in 2022 other than child benefit?

If ‘Yes’, please select the relevant payment from the list provided on screen (e.g. rent allowance, foster care allowance, etc.), provide the weekly rate of that payment and the number of weeks you were in receipt of that payment. A calculation of the total amount of each payment will be automatically made on screen, depending on the rate and number of weeks entered, and a combined total given.

F3. Did you receive a payment from any other government department or state agency?

If ‘Yes’, please select the appropriate payment from the list provided on screen (e.g. HSE, SOLAS or a Local Authority), provide the weekly rate of that payment and the number of weeks you were in receipt of that payment. A calculation of the total amount of each payment will be made automatically on screen, depending on the rate and number of weeks entered, and a combined total given.

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F4. Were you self-employed or engaged in farming in 2022?

If you were self-employed or engaged in farming during 2022, please provide details of all income earned or losses incurred from said employment. If your business year differs from the tax year, the relevant income will be that which appears in your business accounts for a year which ends at some point between 1 January and 31 December 2022.

If you answer "Yes" to questions F4, a "Self-employed Add Backs" table will appear for completion. You will have to complete this and press "Ok" before proceeding. You should enter estimates if you do not have your accounts ready and the figures will be confirmed through our links with the Revenue Commissioners and documentation requested.

F5. Did you have rental income from any of your land or properties in Ireland or abroad in 2022?

If you had rental or other income from land and properties in Ireland or abroad at any time during 2022, please provide details of all income earned or losses incurred from the rental of said properties. If you answer "Yes" to question F5, a "Rental Income Add Backs" table will appear for completion.

F6. Were you a proprietary director or shareholder of a limited company in 2022?

Where any part of your income for 2022 was paid by a limited company of which you were a proprietary director or in which you had a significant equity shareholding, please choose the "Yes" option here and enter details of said income, including benefits-in-kind, at F1 above.

F7. Did you receive a pension other than a Social Welfare State Pension in 2022?

If ‘Yes’, please state the total gross amount of said pension. If you, your parent(s), legal guardian, spouse, civil partner or cohabitant, as applicable, have income from pensions other than the contributory and non- contributory Social Welfare State Pension, please provide details.

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F8. Did you have any income in 2022 from savings, deposit accounts or investments?

If you, your parent(s, legal guardian, spouse, civil partner or cohabitant, as applicable, have money or investments in a financial institution or elsewhere, enter the gross amount of all interest or income earned from savings, deposit accounts, personal loans made by you and investments (stocks, shares, bonds, securities and dividends in 2022. Investments include: savings certificates, life assurance bonds or other financial instruments. Where the interest or profit builds up and is paid out as a lump sum at the end of the investment period we only take a proportion of this amount.

For distributions from Irish companies, you should include the amount received and the Irish tax deducted. For foreign interest and dividends, you should include the euro equivalent of the gross amount earned before deduction of foreign tax, if any.

F9. Did you have any income in 2022 from a maintenance agreement?

If ‘Yes’, please enter the amount to include monies received as maintenance and any other payment made to a third party as part of a maintenance obligation, e.g. rent, mortgage payments, loan repayments, insurance and life assurance, upkeep of home, repairs and renewals, medical, education, etc.

F10. Did you receive a lump sum payment during 2022 from retirement or redundancy?

If you, your parent(s, legal guardian, spouse, civil partner or cohabitant as applicable, received a lump sum payment in 2022 arising from retirement or cessation of employment (including redundancy), please provide details here.

Retirement: Where you, your parent(s, legal guardian, spouse, civil partner or cohabitant, as applicable retired in 2022 from employment or self-employment and received a lump sum, we take a proportion of the lump sum into account for calculating reckonable income for student grant purposes. We calculate the proportion we take into account by dividing the retirement lump sum by the number of years of pensionable service. If you are self-employed, the 'pensionable service' you should enter is the number of years for which you made contributions to a retirement product.

Redundancy: If you, your parent(s, legal guardian, spouse, civil partner or cohabitant as applicable, ceased employment or were made Redundant in 2022 and received a lump sum, we take a proportion of the lump sum into account for calculating reckonable income for student grant purposes. We calculate the proportion we take into account by dividing the lump sum by the number of years of service with the employer.

F11. Did you have any income in 2022 from disposal of assets or rights?

If ‘Yes’, please include details of all gains and losses on  the "Disposal of Assets and Rights" table which will appear at the end of the application form. Any losses arising from the disposal of an asset can be offset against all other sources of income in the reference period. Only a portion of any gain will be taken into account when calculating reckonable income.

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F12. Did you receive any gifts or inheritances in 2022?

If you, your parent(s), legal guardian, spouse, civil partner or cohabitant, as applicable, received gifts or inheritances in 2022, you must complete the "Gifts and Inheritances" table. This table will appear automatically for completion before you submit your application. Please provide details of all gifts and inheritances even if you did not have to report them to the Revenue Commissioners for Capital Acquisitions Tax purposes. The only exceptions are:

  • In the case of an independent student, gifts and inheritances between the applicant and his or her spouse, civil partner or cohabitant
  • In the case of all other applicants: gifts and inheritances between parent(s) or legal guardian and gifts and inheritances to the applicant from his or her parent(s) or legal guardian

F13. Did you receive any other income such as foreign income, Scholarships, Bursaries or any other funding from sources not mentioned above?

If you answer "Yes’" to F13a Please select from the selection in the pop-up box (see list on next page. If you answer "Yes" to F13b Please use the text box to describe the source and the income box for the amount.

If you answer "Yes" to F13c Please complete the "Woodlands" table at the end of the application form. This is any income received from the sale of woodlands from 1 January to 31 December 2022. This includes income from private sales or income from the Department of Agriculture, Farming and Marine or equivalent body in or outside the State.

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F13(a) Scholarship & Bursary

Income from Scholarships/Bursaries – This is any income, both maintenance and/or fees, received from Scholarships or Bursaries from 1 January to 31 December 2022. The SUSI grant, Student Assistance Fund, TAP, HEAR and DARE should not be included. If not listed here, please use "Other" option to complete.

Examples of types of Scholarships/Bursaries that should be included are

  • Awards such as scholarships, prizes or bursaries, made by the institution being attended;
  • Postgraduate research awards where the stipend portion of the award does not exceed a specified amount which for the relevant academic year, is specified to be €19,000;
  • Department of Education and Skills Third Level Bursary Schemes;
  • All Ireland Scholarship

F13(b) Income from Sources not mentioned

This is any other income received from sources that are not mentioned in any previous question from F1 to F12 on the application form, from 1 January to 31 December 2022. This may include foreign income. This is any income earned outside of the State from 1 January to 31 December 2022.

Tax-exempt incomes - artists, woodlands income, patents, rent-a-room relief or childcare services (Note: stallion stud fees and greyhound stud fees were tax exempt but became taxable from 1st of August 2008). If you have income from these activities you should include it in Question F4 - Self- employment or farming.

Settlements, trusts, covenants and estates- In the case of covenants, you do not need to include income you, the applicant, received under a covenant from your parent(s) or legal guardian unless you are an independent student.

Fees, commissions or income of  a similar nature, earned outside your main employment or self-employment. Benefits not included on your Employment Detail Summary (formerly P60) or Statement of Liability (formerly P21), for example, employer PRSA contributions and other taxable benefits. The gross value of amounts withdrawn from pension products, other than the tax-free lump sum.

Restrictive covenants. Payments received on commencement of employment. Sums you received after a business ceased trading, for example, debts which were considered uncollectible when the business ceased trading. Gains from prize bonds, lotteries, gambling or sweepstakes. Any other income or benefit not described in Section F.

 F14. Did you make a legally enforceable maintenance payment in 2022 following a separation or divorce?

If ‘Yes’, please enter the total gross amount paid. A deduction may be made for maintenance payments to a separated spouse provided there is a legal separation or divorce agreement in place. The amount deductible from reckonable income is the amount that appears on  your Revenue Self Assessment Statement or Statement of Liability (formerly P21).

 

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F15. Did you make any pension contributions in 2022? (Do not include public sector pension related deduction or any pension deduction made at source).

We allow a deduction for contributions to pension schemes and pension or retirement products, for example, Personal Retirement Savings Account (PRSA) or Retirement Annuity Contract (RAC), paid in the reference period only, within the limits allowed by the Revenue Commissioners, but we exclude any ‘unrelieved’ contributions carried forward from previous years. We also allow a deduction for the public service pension levy.

Please enter the pension or retirement contributions allowed for income tax purposes for 2022 as shown on your Revenue Self-Assessment Statement or Statement of Liability (formerly P21), after deducting any ‘unrelieved’ contributions from previous years.

F16. Did you have a permanent change in circumstances in relation to reckonable income since 2022. Please provide details of the permanent change in circumstances.

If there is a fall in your income, or that of your parent(s), legal guardian, spouse. civil partner or cohabitant as applicable, between 1st January and the end of the 2023/24 academic year, and that fall in income is likely to continue for the duration of the approved course or the foreseeable future, you may apply for a review of your application where you were previously refused or awarded a part-grant.

If you have not completed a student grant application form for the 2023/24 academic year and your income is now within the specified limits, you can make an application for a student grant under a change in circumstances which will be assessed based on your current income (2023) rather than income in the reference year (2022). However, we will re-assess your application for the 24/25 academic year. This review will be based on your income in the reference period for the 2024/25 academic year (i.e. 2023)

 

F16. Additional Information

Please provide any additional notes here that you feel may be of importance in relation to the assessing of your grant application. This free text section should be used to indicate any or all important information pertaining to your application that could not be captured in sections A to F that may be relevant.

For example, parent may be separated and living with partner at the home address. The household depends on financial support from the partner's employment/Department of Social Protection (DSP) payment. Please provide details in section F16.

Another example would be to indicate a permanent Change in Circumstances that may warrant a review on current income as opposed to the income in the reference period of 2022. Perhaps someone in the household was working in 2022 and has since been made redundant in 2023. Please provide details in section F16.

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Having completed all of Section F, you will be presented with a summary of the information you have provided, which you can amend if necessary.

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After confirming/amending the applicant's income, the personal and income details for all other parties to the application (mother/father/ legal guardian/spouse etc.) must be completed.

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The authorisation to provide personal details must then completed.

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Once authorisation has been confirmed, the personal details for all other parties (mother/ father/ legal guardian/spouse) to the application must be completed

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Income questions F1 to F16 must then be completed for all other parties to the application

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Once each person's details are "complete", you may click the Validate Application button below to take the final steps before submitting the application to SUSI for processing.

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You will be presented with a summary of the SUSI Data Protection Statement, Privacy Options and Declaration Form. You must indicate you have read and agree to the full Data Protection Statement. Each person named on the application form must confirm that they have read and understand the statement.

 

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You may now click on the ‘Submit Application’ button. You will now be submitting your application online to SUSI. When you select ‘Ok’ your application will be submitted for processing. When submitted you will be able to change your contact details by using the ‘Your Personal Details’ section on the main menu.

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Your Application is now submitted

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Please note: You will not be able to make changes to any section of the application. Your application will be assessed based on the information you have supplied once you click submit. You will receive confirmation of submission by email to your registered email address.

If you have not received an email confirming your application is successfully submitted within 24 hours, you should contact the SUSI Support Desk.

When you log into your account you should see the following navigation screen which will list your application reference number, type, the date submitted, the submission progress and submission status.

This screen is where you can see the progress of your application under “Submission Status”.

You can also edit details, submit bank details and Course Change Notification Form (if requested) and view details of your payments (if/when you are awarded).

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You will be contacted by SUSI through your postal address for the next stage of the application process.